Policies

University of Kentucky Policies and Procedures relative to Postdoctoral scholars and fellows

Excerpts from Administrative Regulations ARII-4.0-1

Definitions Postdoctoral scholar is an individual who has earned a doctorate and is pursuing an individualized program of advanced training in research, in teaching or other important aspects of academic work, or in any combination of these activities for which the University has assumed a measure of responsibility. Although participation in the program provides advanced training, service is required as a condition of appointment with salary. A postdoctoral scholar has status both as a non-regular academic staff employee and as a postdoctoral student.

Postdoctoral fellow is an individual who has earned doctoral degree and is a recipient of a fellowship or training award. Through such an award, a postdoctoral fellow receives a stipend or living allowance (not considered as salary) from grant funds provided specifically for a particular field of study or training. No service to the University is required as a condition of receiving the stipend, although service may be rendered incidentally as part of the training or fellowship program. A postdoctoral fellow has status as a postdoctoral student, but not as an employee.

Eligibility Persons who have been awarded an earned doctorate degree and are pursuing a program of advanced training and research/scholarship which has been approved by a department or research unit, the appropriate dean, and the Vice President for Research and graduate studies. The pertinent dept. or research unit shall have the responsibility for describing and evaluating the academic credentials of the candidate and the substance of the proposed program. Persons who do not qualify for participation in the University's postdoctoral program include:

  1. Those who are students or degree candidates in the same dept. or research unit, unless otherwise approved by the vice president for research and graduate studies; and

  2. Those who previously have served as a postdoctoral scholar or fellow for three years at this University (exclusive of internship or residency training) or for five years total at several institutions in programs of postdoctoral training in the same field as their proposed additional program of training. These individuals are presumed to have advanced beyond the apprentice role appropriate to the postdoctoral scholar or fellow title, but they may be eligible for appointment as visiting scholars or possibly to be considered for appointment in one of the faculty title series.

Benefits Postdoctoral scholars... will be eligible for certain benefits but will not be eligible for participation in the University of Kentucky retirement plan. They are responsible for all fees except that for basic life insurance and health coverage. Fees will be those currently in force and are subject to change as these may be modified from time to time under provisions of the contracts as negotiated between the University and various insurance companies. Specifically, they are eligible:

  1. For an idenfication card, indicating the recipient's status as a postdoctoral scholar, issued without fee by the Employee benefits office to each individual enrolled as a full time postdoctoral scholar...This ID card will enable the recipient to have access to library facilities, recreational facilities, and check cashing services on campus, and to make purchases with a discount at campus bookstores.

  2. To enroll in one of the UK employee health plans.

  3. To use to the student health service by paying the semester health fee (although ineligible to use the student group health insurance plan)

  4. To pay the student activity fee each semester which will provide for a student ID card, access to tickets for home football and basketball games and to major concerts sponsored by the student activities board, and admission to lexington philharmonic concerts. A valid student ID also permits the use of library facilities, recreational facilities, and check cashing services on campus.

  5. For coverage by the University's basic life insurance program

  6. To enroll in the University's optional life insurance program

  7. To purchase group accident insurance

  8. For coverage under the University's Long term disability plan

  9. For coverage by provisions of Kentucky Worker's Compensation Act

  10. For coverage under the University's blood donor program

  11. For an entitlement to ten working days of vacation leave with pay the first year and to fifteen working days of such leave each year of employment thereafter; however, vacation leave cannot be accumulated from one year to another. Vacation leave is earned at the rate of 0.833 day per month during the first year and 1.25 days per month during each year thereafter. In case of resignation or termination of appointment before the end of the year, there will be an entitlement to terminal vacation pay for unused earned vacation leave within the current year or, if days of vacation exceed those earned, a requirement of reimbursement to the University for the number of days of vacation leave used in excess of those earned.

  12. For temporary disability leave in accordance with Staff Personnel policy and procedure number 82.0

  13. For holiday leave with pay in accordance with staff personnel policy and procedure number 83.0 and the president's official holiday announcement.

  14. To apply for an E parking permit

  15. To participate in the voluntary tax shelter plans offered by UK

  16. To apply for membership in the UK faculty club

  17. To apply for membership in Spindletop hall faculty, staff and alumni club

Postdoctoral fellows... are eligible:

  1. For an identification card, indicating clearly the recipient's status as a fellow, issued without fee by the Employee benefits office...Enables the recipient to have access to library facilities, recreational facilities, and check cashing services on campus and to make purchases with a discount at campus bookstores.

  2. To enroll in one of the UK employee health plans

  3. To use the Student health service by paying the semester health fee (although ineligible to use the student group health insurance plan)

  4. To pay the student activity fee each semester which will provide for:

    • student ID card

    • access to tickets for home football and basketball games and to major concerts sponsored by the student activities board

    • admission to Lexington philharmonic concerts 

  5. For coverage by the University's basic life insurance program.

  6. To enroll in the University's optional life insurance program

  7. For coverage under the University's blood donor program

  8. To apply for an E parking permit

  9. To apply for membership in the UK faculty club